Terms and Conditions

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Songbirds & Sunshine Entertainment, LLC

Effective Immediately

Welcome to Songbirds & Sunshine Entertainment, LLC! By booking our services or using our website, you agree to the following Terms and Conditions. Please review them carefully.

1. Event Space and Equipment Requirements

We provide all necessary equipment to ensure a successful event. To support our setup, we require:

• A 10' x 10' space or booth area at minimum.
• Access to at least two nearby electrical outlets.

Please inform us in advance whether your event will be indoors or outdoors and confirm that power will be available at the site. If a generator is required, one can be provided for a rental fee of $75, which solely covers power for our equipment.

 The live music entertainers require the following space and electrical requirements to provide live services. Electrical outlets and 15x10 hard surface (staging area). The entertainers also require a private dressing area. For outdoor events, a covering is required to protect our equipment. A tent can be provided for a rental charge of $50. For the cabaret and live music it is required a 10x15 area. A tent can be provided for a rental charge of $50. Event Food Service: A meal is required for entertainer(s) for events of five hours or longer.

2. Setup and Breakdown Requirements

To ensure a smooth and professional experience:

• A minimum of 2 hours for setup (load-in) is required before the event begins.
• 1 hour for breakdown (load-out) is required after the event concludes.

Failure to provide sufficient setup or breakdown time may impact the quality of service we are able to provide.

3. Model Release: This contract serves as a model release, giving Songbirds & Sunshine Entertainment, LLC the irrevocable right to use the photographs in all forms and in all media and in all manners for advertising, trade, promotion, exhibition, or any other lawful purposes. Songbirds & Sunshine Entertainment, LLC can grant the use of the images to third parties and all compensation for use and credit for the images remain the property of Songbirds & Sunshine Entertainment, LLC. The client waives any right to inspect or approve the photograph(s), finished version(s) incorporating the photo(s) or the use to which it may be applied, included written copy that may be created and appear in connection therewith. This release is binding on the client and their legal representatives. 

4. Travel Fees

For events located more than 25 miles from Bristow, Virginia, additional travel fees will apply. These fees will be clearly outlined and included in your event quote.

5. Payment Policy

Payments for all events are due before or on the day of service.

If payment is not received on or before the date of service, a 15-day grace period is granted. After this period, late fees will be assessed according to the schedule below:

Days Past Service Date - Late Fee Amount

1–15 Days (Grace Period) - No Late Fee

16–30 Days - $250 Fee

31–90 Days - $500 Fee

91+ Days - $250 + $50 per day overdue* Fee

Example: If a payment is 100 days late, the late fee would be: $250 + (10 days × $50) = $750 Fee

Payment policies are strictly enforced to ensure fairness to all clients and to maintain our service standards.

6. Cancellation Policy

We understand that plans may change. If you need to cancel or reschedule your event, please notify us in writing as soon as possible. The following cancellation terms apply:

• Cancellations made 30 days or more before the event date: Full refund of any payments made, minus a 10% administrative fee.
• Cancellations made 15–29 days before the event date: 50% refund of the total service fee.
• Cancellations made 14 days or less before the event date: No refund; full payment is due.

If the event must be canceled due to extreme weather conditions, natural disasters, or other circumstances beyond your control, we will work with you to reschedule at no additional cost, based on availability.

No-shows or failure to provide necessary setup conditions (such as power access or adequate space) on the day of the event will be treated as cancellations with no refund. All cancellation requests must be submitted via email to djsonia3000@gmail.com.

7. Changes to Event Details

Any changes to event details, including location, setup, or timing, must be communicated to us in writing at least 7 days prior to the event date.

We cannot guarantee accommodations for last-minute changes, but we will do our best to meet your needs.

8. Dispute Resolution and Legal Fees
In the event of a dispute arising out of this Contract that cannot be resolved by mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved through mediation, and legal action ensues, the successful party will be entitled to its legal fees, including, but not limited to its attorneys’ fees.

9. Severability
In the event any provision of this Agreement is deemed invalid or unenforceable, in whole or in part, that part shall be severed from the remainder of the Agreement and all other provisions should continue in full force and effect as valid and enforceable. 

10. Force Majeure: If Songbirds & Sunshine Entertainment, LLC or its assigns cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to road closures, severe traffic, fire, terrorism, other causes beyond the control of the parties, or due to the entertainer's illness, then Songbirds & Sunshine Entertainment, LLC shall return any monies paid by the client, less expenses, but shall have no further liability with respect to the agreement.

11. Liability

While we take every precaution to ensure a safe and successful event, Songbirds & Sunshine Entertainment, LLC is not liable for:

• Property damage caused by venue conditions or third parties.
• Power outages or electrical failures beyond our control.

Inclement weather that affects outdoor events unless otherwise specified in the service agreement.

Clients are responsible for providing a safe environment and ensuring all venue policies are followed.

12. Acceptance of Terms

By booking services or participating in an event hosted by Songbirds & Sunshine Entertainment, LLC, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

For customer support or additional questions, please contact us at djsonia3000@gmail.com

13. Legal and Binding Agreement
 This Agreement contains the entire understanding between between Songbirds & Sunshine Entertainment, LLC and the Client. The only way to add or change this agreement is to do so in writing, signed by all parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived. 

If you have any questions or concerns, please do not hesitate to reach out to djsonia3000@gmail.com or call 571-771-7032. Thank you.